Traductions Serge Bélair Inc. (TRSB) is one of Canada’s largest translation firms. With an in-house team of over 350 experienced professionals based in the heart of Old Montreal’s business district, TRSB is a key partner and linguistic consultant for its clients.

ADMINISTRATIVE AND ACCOUNTING ASSISTANT

You will be required to perform a range of administrative tasks related to various areas, including, including accounting, general office administration and human resources.

You will have a hybrid work schedule (with at least two days spent at the office per week).

AS ADMINISTRATIVE AND ACCOUNTING ASSISTANT, YOUR DAILY ROUTINE WOULD CONSIST IN:

Accounting duties (60%)

• Entering client invoices in the accounting system.
• Producing internal and external reports in Excel.
• Sending invoices to clients.
• Performing regular follow-ups with project managers.
• Responding to requests from internal and external clients by phone

Administrative support duties (10%)

• Providing administrative support to senior management.
• Providing administrative support to operations (e.g., reports, data entry).

Reception and office management duties (20%)

• Taking phone calls and greeting visitors.
• Coordinating office supply orders.
• Coordinating office space maintenance requests via a ticket system.
• Coordinating delivery logistics (requisitions, receiving and distribution).
• Organizing management members’ travel (e.g., hotel accommodations, air travel) and registering management members for various events (e.g., seminars, conferences).
• Ensuring that common areas are well organized and clean.
• Coordinating meal orders.

Human resources duties (10%)

• Assisting HR with the onboarding of new hires.
• Following up on applications for professional order accreditation.
• Following up on external training.
• Performing any other related tasks

THIS POSITION MAY BE IDEAL FOR YOU IF YOU:

• Have a vocational degree in accounting or a related field.

• Are familiar with the MS Office suite.
• Are bilingual in French and English, both spoken and written.
• Have two to three years’ experience in a similar office position.
• Are meticulous and thorough.
• Enjoy working in a high-volume (12,000 client invoices per month) and high-productivity environment.
• Work well in a team and are able to maintain efficient and harmonious interpersonal relations.
• Have good time and priority management skills

TRSB offers a competitive total compensation package along with a range of benefits (e.g., RRSP and DPSP, partial reimbursement of public transit expenses, sports credit, teleworking, specialized training). You will enjoy stimulating challenges and opportunities for advancement in a congenial atmosphere.