RECEPTIONIST/ADMINISTRATIVE ASSISTANT

You will be required to perform a range of administrative tasks related to various areas, including general office administration and human resources.

AS A RECEPTIONIST/ADMINISTRATIVE ASSISTANT , YOUR DAILY ROUTINE WOULD CONSIST IN:

Administrative support duties

  • Providing administrative support to the President and senior management.
  • Providing administrative support to operations (e.g., reports, data entry).
  • Performing any other related tasks.

Reception and office management duties

  • Taking phone calls and greeting visitors.
  • Coordinating office supply orders.
  • Coordinating office space maintenance requests via a ticket system.
  • Coordinating delivery logistics (requisitions, receiving and distribution).
  • Coordinating the logistics of internal moves.
  • Organizing management members’ travel (e.g., hotel accommodations, air travel).
  • Registering management members for various events (e.g., seminars, conferences).
  • Organizing and coordinating in-house events (e.g., invitations, reservations, catering).
  • Ensuring that common areas are well organized and clean.
  • Coordinating meal orders.
  • Performing any other related tasks.

Human resources duties

  • Assisting HR with the onboarding of new hires.
  • Following up on applications for professional order accreditation.
  • Following up on external training.
  • Assisting HR with occupational health and safety (ergonomic) matters.
  • Performing any other related tasks.

THIS POSITION MAY BE IDEAL FOR YOU IF YOU:

  • Have a vocational degree in office technology, secretarial studies or a related field.
  • Have at least three years’ experience in a similar position with a service firm.
  • Have strong customer service skills and know how to efficiently manage expectations.
  • Are able to manage priorities and multitask.
  • Understand the nuances and challenges of the work environment.
  • Are quick-thinking and able to manage unexpected events.
  • Are familiar with the MS Office suite. Are proficient with computer graphics tools (asset).
  • Are bilingual in French and English, both spoken and written.
  • Are meticulous and thorough.

TRSB offers a competitive total compensation package along with a range of benefits (e.g., RRSP and DPSP, partial reimbursement of public transit expenses, sports credit, teleworking, specialized training). You will enjoy stimulating challenges and opportunities for advancement in a congenial atmosphere.

Apply Today

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